When organizing an event, you need to pay attention to many details. Out of these, the location takes the most amount of funds and hence the decision needs to be taken wisely. You have the complete freedom to compare each option and select the best so do not rush. So here are some of the factors you can consider before selecting one.
The location is one of the first things you’ll consider. If you are planning a local event, select a place not far from the guests’ homes or offices. If there are guests travelling from out of town, booking a venue that is closer to the airport or train station or the hotel they are staying at, would be very convenient. Also consider traffic conditions as it is a major problem with cities. An outstation event maybe taken in a much calmer environment, however you need to ensure that it is easily accessible. If not, provide a shuttle bus for your guests. The location will also depend on the type of event. For example, a sea themed wedding will be taken on the beach while a formal conference will be taken in a banquet hall.
- Facilities provided
Some venues provide you with catering in Singapore, decoration, clean-up and other services. A venue that provides all these is great. If not, you will have to hire outsiders to get it done. You need to check on the food the venue provides or if they don’t, they might have a few partnerships with food providers too. If that doesn’t work, you can bring your own people in. Most venues provide tables, chairs, table covers etc. however there could be ones that don’t. You will also have to find a few volunteers or set up a cleaning team for after the event if so. Talk to the managers and get a clear idea of what facilities are provided and what are not.
The more exotic the place, the more it costs. Well, if you have high end guests, you need to book a place of that status. However, it doesn’t mean you can’t cut down some costs. Negotiate a package deal with the venue that includes décor, sounds, caterer services etc. so that you have to pay a lower price. Also, there could be discounts for credit cards and even seasonal discounts. Do not hesitate to grab them. Be sure of the number of guests attending the event as even one less food plate can save you a lot.
One of the biggest problems with city venues is lack of parking. The traffic filled streets make t impossible to park outside and hence you need to ensure the venue has parking space for all your guests. If not, hire an adjacent parking lot.